Free Invoice Generator

How to use the Invoice Generator

1. Enter your business name and address, and add your company logo if you have one.
2. Add your client's details, an invoice number, and the date.
3. Edit the pre-filled line items: adjust descriptions, quantities, and prices, and add or remove rows to match the job.
4. Set any tax or discount, choose your currency, then click Download to save a professional PDF.

Who it's for

Anyone who needs to bill a client and wants a clean, professional invoice without paying for accounting software. It suits freelancers, sole traders, side-hustlers, and small business owners sending their first invoice or their five-hundredth.

Choose the right invoice template for your work

Every tool below is the same fast, free generator, each pre-set with the line items and payment terms for a specific kind of work. Pick the closest match to start from sensible defaults instead of a blank page.

New to invoicing? Start with how to invoice a client, what to include on an invoice, and the difference between an invoice and a receipt.

Frequently asked questions

How to create an invoice for free

Creating a professional invoice takes under a minute. Enter your business details, add who you're billing, list each service with a quantity and price, then apply any tax or discount. The preview updates live and you can download a clean PDF to email your client, with no signup, no watermark, and no limits.

What should a professional invoice include?

A complete invoice should include your business name and contact info, the client's details, a unique invoice number, the date, an itemized list of goods or services, the subtotal, any tax, the total due, and your payment terms. This generator includes all of these by default.

Is this invoice maker really free?

Yes. The tool runs entirely in your browser, so your data never leaves your device and there are no usage limits. Create and download as many PDF invoices as you need at no cost.

How do I number my invoices?

Use a simple sequential scheme such as INV-0001, INV-0002 and never reuse a number. If you bill several regular clients, prefixing with a client code (ACME-0007) makes your own records easier to search. Two rules matter more than the format: numbers should not repeat, and there should be no unexplained gaps, because in many countries tax authorities expect an unbroken sequence and gaps look like deleted invoices. If you need to cancel an invoice you have already sent, issue a credit note against it rather than deleting it and reusing the number. Setting this up on your very first invoice takes a few seconds and saves an afternoon of reconstruction later.

When should I send an invoice?

As soon as the work is delivered, or on a fixed day each month for ongoing arrangements. The payment clock starts when the invoice arrives, not when you finished the job, so every day you delay sending is a day added to when the money reaches you. For project work, invoice at agreed milestones rather than waiting until the end, which keeps cash coming in and limits how much unpaid work is ever outstanding at once. If your client runs a monthly payment run, find out the cut-off date and make sure your invoice lands before it, because missing it by a day can push payment back by a full month.

What payment terms should I use?

Net 14 is a sensible default for small businesses and freelancers, since it gets you paid roughly two weeks sooner than Net 30 and most clients accept it without comment. Write an actual calendar due date alongside the term, because terms are a convention finance teams understand while a date is what people act on. Larger companies often insist on Net 30 or longer for internal reasons your contact cannot change, so factor that wait into your pricing rather than fighting it. Adding a late fee clause, commonly around 2 percent per month, signals that your deadlines are real even if you never actually charge it.

Why is my invoice not being paid?

Late payment is usually a process problem rather than a refusal. The three most common causes are that the invoice went to the person who hired you instead of the person who pays, that a required purchase order number was missing so the finance system rejected it, and that it arrived after the monthly payment run. Ask at the start of any engagement who should receive invoices, whether a PO is needed, and when payments are processed. Those three answers prevent most delays. When an invoice does go past due, send a short friendly reminder with the PDF reattached, since the majority of late payments are simply oversights that a nudge resolves.

How your invoice data is handled

The Invoice Generator runs entirely in your browser. What you type and the PDF you download stay on your device, so nothing is uploaded and InvoiceSnap never sees or stores your invoices. There is no account and no sign-up. See our Privacy Policy for the full detail.