How to use the Receipt Generator
- Enter your business name and address, and add your company logo if you have one.
- Add your client's details, an invoice number, and the date.
- Edit the pre-filled line items: adjust descriptions, quantities, and prices, and add or remove rows to match the job.
- Set any tax or discount, choose your currency, then click Download to save a professional PDF.
Who it's for
Any business or individual who has been paid and needs to give the payer proof. It is useful for shops, service providers, landlords, and freelancers confirming a client's payment, and for anyone who needs a clear paid record for their own books.
Frequently asked questions
When do you need a receipt vs an invoice?
An invoice requests payment; a receipt confirms payment was made. Send an invoice before you're paid and a receipt after. This tool stamps the document PAID and records the payment method so it works as clear proof of payment.
What goes on a payment receipt?
A receipt should show your business name, the customer, a receipt number, the date, what was paid for, the amount, the payment method, and a PAID confirmation. All of these are built in here.
Is the receipt maker free?
Yes. It is unlimited, with no signup and no watermark. Everything runs in your browser and downloads as a clean PDF.
Do I have to give a customer a receipt?
Rules vary by country and by how the customer paid, but in many places a receipt must be provided on request even where you are not obliged to issue one automatically. Card payments generate their own record, which is why plenty of small businesses only issue receipts when asked. Cash is the important exception: with no bank record backing the transaction, a written receipt is the only proof either side holds, so issue one every time. For business customers, sending a receipt is expected practice regardless of payment method, because they need it to evidence the expense in their own accounts.
What is the difference between a receipt and a proof of purchase?
A receipt is one kind of proof of purchase, but not the only one. Bank statements, card slips, and order confirmations can also evidence that a transaction happened. What makes a receipt more useful is that it records the detail: what was bought, the amount, the date, the payment method, and who supplied it. That level of detail is what accountants and tax authorities generally want, and it is what a customer needs if they later claim the expense or return an item. A bank line showing an amount and a business name proves money moved, but not what it was for.
Should I number my receipts?
Yes, and for the same reasons you number invoices. A unique receipt number lets you find a specific transaction quickly when a customer queries it months later, and it keeps your records in a sequence that reconciles cleanly at the end of the year. Keep receipt numbering separate from invoice numbering so the two do not get confused, for example RCPT-0001 alongside INV-0001. If a receipt relates to an invoice you issued earlier, referencing that invoice number on the receipt links the two documents and makes the paper trail obvious to anyone reviewing it.
How long should I keep copies of receipts?
Retention periods differ by country and business type, commonly falling somewhere between three and seven years, so check the rule where you operate. Keep copies of receipts you issue as well as receipts you receive, since both matter at tax time. The practical approach that actually survives is one folder per tax year holding a PDF of every document, backed up somewhere other than the laptop you carry around. Most tax authorities accept digital records provided they are complete and legible for the required period, which makes PDFs considerably easier to manage than a shoebox of fading thermal paper.
Related tools and guides
An invoice and a receipt do different jobs: an invoice requests payment, while a receipt confirms it. If you are not sure which you need, read the difference between an invoice and a receipt, or use the invoice generator to bill a client first. Landlords confirming rent can pair this with the rent invoice generator, and what to include on an invoice covers the essentials either document should show.
How your invoice data is handled
Everything in the Receipt Generator happens on your own device. The details you enter and the finished PDF are created in your browser and never sent to a server, so we cannot see or keep a copy of your invoices. No account is needed. Read our Privacy Policy to learn more.